2017 VARA World Cup Parade – Response needed by 10/13

Hello Okemo Competition Center Alpine Families plus a few recent alpine alumni!),

It is hard to believe it is already October!  I hope all is well!  Many of you are probably wondering about registration for the Okemo Competition Center programs this winter.  You should be hearing from Peter Cornish, Director of the Okemo Competition Center, very soon regarding sign-ups for this winter.  I know that you are able to call the Okemo Call Center (802-228-1600) right now to register (see info on programs and rates HERE), but soon you may also be able to register online as well. Peter has been working with IT on making this convenience available.   However, I am contacting you right now regarding the VARA Parade of Athletes at the World Cup in November.
As many of you know, Killington will again host the Women’s World Cup the weekend of November 25th and 26th.  It was amazing to see World Cup racing back in the East last winter and we are all very excited to have it back again!
On Saturday 11/25 VARA clubs are again being invited to participate in a Parade of Clubs prior to the start of the GS race.  We hope to have a strong contingent of Okemo participants like we did last year!  We had over 100 march in the parade, which was the most of any club!
Read on for details, but be sure to complete this SURVEY if your athlete wants to get a spot in the parade.
Details are still being finalized by VARA and the WC Organizing Committee, but here is what we know as of now:
1) We will be able to have a certain number of athletes march in the parade.  Hopefully, this number will accommodate all that wish to march, but our number could wind up being somewhat limited.  Your response now will help ensure all can march!
2) Okemo is going to generously provide busing again this year and our buses will be able to drive all the way to the K1 Lodge for drop-off/pick-up.  HOWEVER, every athlete will need to be accompanied by an adult to ride the bus and this adult will be responsible for this/these athlete(s) during the course of the day at Killington.  Coaches will serve as chaperones only during the staging of and marching in the actual parade and will be watching the race from the VARA viewing area where the parade will end.  Your athletes are encouraged to watch the race with their coaches so that they can ask questions, etc, BUT coaches will not be responsible for supervising athletes during the race or making sure they they get back on the bus at the end of the day.  Last year proved too logistically difficult with so many different families having different plans for their athletes and last minute changes to those plans.  With such large crowds present at the event, we feel the best way to ensure athlete safety is to have each family responsible.  Depending on response for taking the bus we may need to limit athletes to one parent on the bus with them.
3) Any athlete who wants to march in the parade but NOT ride the bus is welcome to march.  The athlete will need to meet the group at the staging area near the K1 lodge.
4) Approximate timeline for Saturday 11/25. Note this may change prior to the event and details regarding meeting places will come!
6 AM – meet at Okemo for bus transport (athletes must have an adult!)
7:30 AM – meet at the staging area for the parade.  Athletes are left with coach chaperones.
8:30/8:45 AM – Parade begins
9 AM – Parade ends at VARA viewing area.  Athletes reconnect with their parents/adult chaperone in/just outside the VARA viewing area.
9:30/10 AM – race starts
2 PM – approx. race end
3:30 PM – approx time for bus departure back to Okemo.
Since we need to provide a number of athlete parade participants to VARA this weekend, I am asking that you click this link (https://goo.gl/forms/DkiBJqRN1Kq4UOgU2) to fill out a survey to indicate your athletes’ participation BY FRIDAY 10/13.  Please consider this a firm RSVP.  We also will need to work with Okemo to try and meet the demand for bus rides, so please reply accurately there too.  Both transportation and parade participation may be limited, and I may need to collect another set of responses later.  If you are interested in learning more about the parade, please make sure to fill out the survey, even if your response is NO.
Thanks!
Mariel

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